Payment Terms and Conditions

The Deposit

The deposit for the trip is generally 15-20% of the trip price. That payment is required to hold your place on the tour.

In the case of participant cancellation, the following will occur:

  • If participant cancels at least 3 months before the tour date, a full refund (minus a 10% fee).
    • Special cases may exist where only a partial refund can be issued – for example, if there are flights required on the trip.
      • All participants will be made aware of this possibility, and have the option to withdraw their refund if needed.
  • If participant cancels within 90 of the tour start date they will forfeit their deposit


Full payment is required by 90 days before the trip start date.

In the case of a delayed payment:

  • Participants will risk forfeit losing their space if a wait list member pays in full first.
    • In that case, the participant’s deposit will be returned.
    • Before that happens, Brendan will make contact with the participant to work out a payment plan where possible or desired.

In the case of a cancellation after the full payment is made:

  • If canceled at least 3 months prior to the tour start date, full payment including the deposit (minus a 20% fee) will be refunded.
    • Unless there was an email sent to participants regarding partial refunds
  • If canceled within 89 days of the tour start date, no refund will be given.
    • A full refund (minus 20%) is possible if someone on the waiting list fills the vacated space.

**All refunds are processed within 60 days of request

Pandemic Related Terms

With the hope of being as flexible as possible, I do have some pandemic related terms which will hopefully allow participants a bit more leeway should something happen.

  • On cancellations within the “no cancellation period” of 90 days before the trip’s start date:
    • If the participant can no longer reasonably travel to the destination due to unexpected restrictions placed on their departing or country of citizenship, a deferral of payment will happen.  The participant will receive credit for any future Brendan van Son photography tour.
    • As a result of the pandemic. The participant should have travel insurance with Covid-related coverage.  If the participant cannot visit due to a positive test and/or an unexpected required quarantine, the participant should refer to their insurance coverage.
    • If the tour is postponed by Brendan van Son due to pandemic related restrictions, all participant payments will be moved to the following year’s trip, or a trip of the participant’s choosing.
    • If a trip is cancelled by Brendan van Son, the participant will receive a full refund within 90 days.

Booking Terms

In making a booking, you are agreeing to the terms and conditions outlined on this page. The following terms must be followed by participants in order to join a tour or workshop with Brendan van Son:

  • Adequate travel insurance to cover travel-related cancellations – or a letter by the participant accepting responsibility for not having insurance.
  • Adequate camera gear insurance – or a letter by the participant accepting responsibility for not having insurance.
  • Follow all rules set forth by Brendan and other tour leaders regarding safety.
  • Follow all rules set forth by Brendan and other tour leaders regarding environmental hazards.
  • The participant must notify Brendan or other tour leaders of any extenuating health concerns.
  • The participant must notify Brendan and other tour leaders of any prescriptions in case of medical emergency. Note, this can come in the form of a sealed envelope, or another method to maintain privacy.

Right to Dismiss Participant

Brendan van Son and co-leaders retain the right to dismiss participants while on the tour if one of the following breaches of contact happens:

  • Verbally or physically abusive behaviour.
  • Consumption of illegal drugs.
  • Breaks local laws.
  • Refuses to follow rules put in place by tour leaders.
  • Dangerous behaviour which endangers participants or themselves.